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The Constitution of the Rutgers Chapter of the Institute of Industrial Engineers
Article I - Name
Article II - Organization
Article III - Membership
Article IV - Executive Board
Article V - Meetings
Article VI - Quorum & Majority
Article VII - Committees
Article VIII - Funding
Article IX - Faculty Advisor
Article X - Society Regulations
Article XI - Amendments
ARTICLE I
NAME
The official name of the organization shall be the Institute of Industrial Engineers, Rutgers University Student Chapter.
ARTICLE II
ORGANIZATION
Section 1 - Purpose
The purpose and goals of this student organization is to unite, motivate and organize the industrial and systems engineering students so as to promote professional awareness by means of intellectual and social interaction. More specifically, the society encourages the advancement of industrial and systems engineering and other related science-orientated fields.
Section 2 - Organization
Business will be conducted in a manner consistent with Rutgers University, the Engineering Governing Council (EGC) and the National Institute of Industrial Engineers Regulations.
Section 3 - Affiliation
The local Rutgers Chapter of the Institute of Industrial Engineers in an affiliation of the National Institute of Industrial Engineers and possesses the right to adopt its own regulations within those of the University and the National IIE.
ARTICLE III
MEMBERSHIP
Section 1 - Membership Defined
Membership shall be open at any point in the fall and spring semesters to any student in Rutgers University who plans to pursue a degree within the industrial and systems engineering curriculum.
Section 2 - Voting Eligibility
A. All and only Industrial and Systems Engineering students shall be granted the right to vote.
B. The current Executive Board shall be granted the right to vote.
Section 3 - Membership Dues
There is an unconditional annual fee set by the National IIE for national recognition of membership status. This fee will not be mandatory for participation in the Rutgers chapter of IIE.
Section 4 - Non-Discrimination Policy
No person shall be excluded from participation in or be denied the benefits of this organization on the basis of race, sexual orientation, color, sex, disability, political, ethnic or religious affiliations, nor will any person be limited in the enjoyment or rights, privileges, advantages, or opportunities offered by the society, unless otherwise stated in this constitution.
ARTICLE IV
Executive Board
Section 1 - The Executive Board
The Executive Board shall consist of one President, one Vice-President, one Treasurer, one Secretary, unlimited number of Committee Chairpersons, one EGC representative and the Advisor(s).
Section 2 - The Elections
A. Nominations for all offices must be seconded by at least one other member to be accepted. Nominations must be declared at the meeting prior to elections. All active members who have fulfilled the requirements as defined under Article III, section 3 will be eligible for nomination. The official nominees will be publicly announced prior to elections.
B. Elections for the Executive Board shall be held annually during the spring semester by means of secret ballot. The Executive Board shall appoint committee Chairpersons during the fall and/or spring semester.
C. The nominee who captures 50% plus one of the voted eligible members present will be the victor. In the event of a tie, a run-off election shall be held. Absentee ballots shall be sent to the Faculty Advisor, signed and dated in a sealed envelope, one full day prior to the scheduled election. The Faculty Advisor will assume the sole responsibility of tallying the votes. All official victors shall be publicly announced to the general assembly on the day of elections.
D. All Executive Board members shall hold their positions for one year, beginning at the end of the spring semester.
Section 3 - Duties
All officers shall be responsible for, but not limited to, the following duties:
President
A. Responsible for setting goals and strategy of the chapter's activities at the beginning of term of office.
B. Presides over all general meetings.
C. Acts as a spokesperson and overall official for the organization.
D. Possess the discretion to make final decisions in any executive matters, upon consent of the faculty advisor.
E. Prepares the organizations' annual Chapter Activites Report (CAR).
Vice-President
A. Performs all presidential duties in the event of her/his absence, or at the request of the President.
B. Handles all organizational business within the University.
C. Prepares corporate proposal packets.
D. Directs Open House weekend.
E. Ensures the chapter is in good status with the National IIE Headquarters.
Treasurer
A. Administer all funds of this organization.
B. Pays bills as authorized by the Executive Board.
C. Approves all expenditures
D. Creates and maintains the structure of the society's account
E. Carriers primary responsibility of preparation and submission of the EGC funding packet each semester.
F. Prepares the National IIE annual tax form, completing the chapter's one legal requirement
Treasurer
A. Keeps records of all meetings and oragnizational sessions.
B. Handles correspondence.
C. Allows public access to information about the society's events and activities in the form of a newsletter and at the request of any member.
Engineering Governing Council Representative
A. Attends all EGC meetings as the IIE representative and reports all proceedings at IIE meetings.
B. In the event of her/his absence, the EGC representative will be allowed one proxy who will assume the duties.
Newsletter Chairperson
A. Reports to the Secretary
B. Oversees the committee, which is responsible for the creation and disbursement of the newsletter.
Web Chairperson
A. Actively manages and updates the IIE official website.
Public Relations Chairperson
A. Oversees the Public Relations committee, which is responsible for creating and distrubuting all flyers and other promotional materials for all meetings, and ordering IIE promotional material.
Freshmen Chairperson
A. Oversees the Freshmen committee, which is responsible for planning and coordinating all recruitment activites planned for the freshmen class.
Section 4 - Impeachment
Possible grounds for a complaint towards an Executive Board member include but are not limited to:
A. Executive Board member is not fulfilling his or her chair responsibilites as per section 3 of article IV.
B. Attendance equal or lower than 75% of Executive Board meetings.
C. Embezzlement of society's funds or misuse of the chapter's requipment for unrelated activites.
D. Inappropriate behavior, which violates professional etiquette towards another chapter member during chapter's proceedings.
E. Violation of sectiong 4 of Article III.
In the unfortunate case of such complaints of the foregoing nature, the following protocol must be followed:
A. The accusing member must notify the accused Board member of the problem.
B. In case a resolution is not reached in the above discussion, a formal discussion must take place between members before the faculty advisor.
C. In case a resolution is not reached before the faculty advisor, both the accusing and accused members must appear before the remaining Board members, with a statement in writing.
D. After a discussion of the matter, the Board shall vote whether to remove the accused member from the Board or not. Quorum or majority must be achieved, as defined in Article VI, in order to remove the member from the Board.
Section 5 - Resignation
In the event of resignation by any Executive Board member, a signed and dated letter shall be submitted to either the President or Vice-President at least one week before the regular meeting. Nominations and elections to fill the vacant position shall be help in compliance with the regulations set forth by this constitution.
Section 6 - Vacancies
In the event of sudden vacancy of any Executive position, the society will ensure that there are at least two acting officers at any given time until new elections are held in compliance with the regulations set forth by this constitution. The Vice-President shall temporarily fill the presidential vacancy until elections are held. In the event of a vacancy in the office of Secretary or Treasurer, these offices shall be combined until elections are held. The remaining members of the Executive Board shall set these election dates.
ARTICLE V
MEETINGS
Meetings for the Rutgers chapter of the Institute of Industrial Engineers shall be held once every other week. The Executive Board, consisting of at least the President, Vice-President, Treasurer and Secretary shall meet outside of the regular meetings at least once a week at a time convenient to all of its members.
ARTICLE VI
QUORUM & MAJORITY
The number of active members on the master list shall determine the quorum for regular meetings. If there are less than 50 members, then there must be a minimum of 50% plus one in attendance. If there are more than 50 members, then the quorum shall be comprised of 25 members or 50% plus one, whichever is greater at the time. A majority be defined as at least 50% plus one of the votes of eligible members including absentee ballots.
ARTICLE VII
COMMITTEES
Committees shall be established on the basis of necessity. The Executive Board shall appoint committee heads.
ARTICLE VIII
FUNDING
All funds for this society will be kept in a special account in the Rutgers Fund c/o Office of the Dean of Students. Only the President and the Treasurer have direct access to withdraw funds.
ARTICLE IX
FACULTY ADVISOR
The Faculty Advisor will assist with suggestions to ensure the continuity of the organization and with any problems that may arise.
ARTICLE X
SOCIETY REGULATIONS
The Rutgers chapter of IIE will abide by all regulations of the University and the National IIE as well as the privileges granted by the EGC and the Office of the Dean of Students.
ARTICLE XI
AMENDMENTS
This constitution may be amended by a majority vote as defined in Article VI provided that a proposition is submitted in writing at a regular meeting anytime during the year. A description of the proposed amendment will be made public at least one week before the actual voting.
This constitution has been molded on that of the Society of Women Engineers, which was molded on that of the Society of Hispanic Engineers. Credit for portions of this statement which are verbatim from the SHE and SWE constitutions, belongs to the Rutgers chapter of the Society of Hispanic Professional Engineers and the Society of Women Engineers.