Agenda

1. Welcome
2. Presidential Pontification
3. New E-board introductions
4. Committee break-out session (update from chair)

5. ·        Determine the purpose of the committee, specific goals for your committee to undertake, and to discuss who will be the chair next year, which is to be decided within the committee.  The committee chair is responsible for sending updated committee information to Dhaval to put on the website.

1. Alumni List

6.                                                                i.      Current members subcommittee

2. Community Outreach
3. Lounge
4. Transfer of Documentation

7.                                                                i.      Constitution Sub committee

5. Public Relations
6. Departmental Liaison
7. Old Test Library
8. Treasurers Report
9. EGC Representatives Report
10. Open floor for discussion
11. Distribution of membership cards
12. Gathering information from members
13. Adjourn
14.  
15. Each current E-board member should bring a list of what he/she thinks his/her responsibilities should be regardless of if they were preformed this year.  This information will be used to determine the responsibilities of next year’s e-board in hopes the load will be shared more evenly.
16.  
17. I’ll need the current and future e-board members to stay after we adjourn to discuss the transfer of documentation which should be taking place.  How it will be accomplished and what is required of those who are involved?  I anticipate this will take no longer then 15 minutes.

1. Welcome
2. Scope:  Update on convention proceedings
3. Go over committee/chair list
   1. Discussion
   2. Choosing committees/chairs
4. 20 minute committee break-out session
   1. Chair: compile contact info of committee members
   2. Discuss purpose of committee
   3. Determine goals for this semester
5. Treasurers Report
6. EGC Representatives Report
7. Committee reports
   1. Alumni List

2. Community Outreach
3. Lounge
4. Transfer of Documentation

5. Public Relations
6. Departmental Liaison
7. Old Test Library
7. Discussion: This semesters Elections and Inductions
8. Planning an event for this semester
9. Open floor for discussion
10. Adjurn

Advisor of PTS = Professor Tse
Committees
    -Arts & Crafts - Headed by Megan, in charge of Table Banner and ME Lounge
    -Alumni - Headed by Dhaval, incharge of maintaining a list of alumni
    -Open House - Headed by Juan, in charge of Open House Event
    -Pulic Relations - Headed by Nino Gjijove, in charge of publicity and advertising
Facebook Advertising
    -It was proposed that we could use thefacebook.com as a means of advertising events Committee Sign-Up
    -All members were asked to join
At least 1 committee and a sign-up sheet was passed around
List Servs
    -Dhaval verified the following
    -PTS_members@email.rutgers.edu = list serv for PTS members
    -PTS_exec_board@email.rutgers.eud = list serv for e-board
Food in ME Lounge
    -Verified that the food in the
ME Lounge is open for anyone to take
Table Banner
    -Megan presented an excel spreadsheet of the supplies and their costs
Treasurer Report
    -We currently have $130 and are recieving $195 that must be used at Open House

September 14, 2005

Meeting began at 7:36 PM in Room 120C of BCC
Ben noted that he had the certificates for members inducted last year and it was decided that
these could be handed out at the next general meeting on September 21, 2005.
Treasurers Report
    -Pi Tau Sigma currently has $130 in its account
    -For the Open House Event, we have requested an additional $195
    -Ben(Treasurer)doesn’t have access to the account as of yet
PTS Banner
    -Megan devoted her time and effort to price all the supplies needed to create a banner Mechanical Engineering Lounge
    -PTS is in charge of redesigning the walls of the Lounge
    -ME societies should be contacted to help out - AIAA, ASME, & RFR
ME Open House Event
   -Will be on Monday, November 14th, 2005
-Juan will contact professors that Professor Rossmann has suggested
    -A mass email will be sent to the all undergraduates in engineering and science related fields
    -Concept - tours will be run, 15 people per group, every 15-30 min starting between (12-1 PM) and ending around (4-5 PM)
    -We will purchase food and drinks for the event
    -At the end of the tours, participants will be asked to fill out a survey
Induction
    -All eligible students should be contacted ASAP

In-Department Openhouse
     - food (drinks and snacks)
     -where can we get
     -donations acceptable
     - labs to exhibit
     -Supersonic Windtunnel
     -Robotics
     -Machine Shop
     -Water tunnel
     -Machine shop?
     -Something computer related (Professor Knight)
Design Competition
     -Highest bouyancy
     -Tossing something off a certain height with safest landing
     -Catapult/trebuchet
Hooking up MAE Lounge
     -Campus phone
     -Wall hangings for each ME club (4 clubs)
     -List of Research for ME professors
     -List of who is teaching what courses
     -Cool pics and designs from research to hang
Photo Board (juniors, seniors, grad students pics and names)
Alumni List

Each item that is numbered will have a committee that is in charge of it, and at the
head of each committee is going to hopefully be an E-board member.

This past Saturday, the meeting was very small and informal. However,
certain issues were addressed:
Ben is still continuing his work on getting the funding packet together.
The next order of business to have done as soon as possible is to draft
our new constitution. Ben and I are currently putting it together from Pi
Tau Sigma/ASME drafts.

No plans for a follow-up meeting were made.

1) Looking into the possibility of getting credit for extracurricular
school activities (like Rutgers Formula Racing - RFR). This would also
increase awareness of these clubs where valuable hands-on experience is
gained (an issue that is very poor in our curriculum).
2) Putting up MAE-related club information in the MAE lounge to increase
awareness and to make the lounge a more personal space. Also, we could
advertise available research positions and projects with faculty
permission.
3) Contacting National Pi Tau Sigma to inform them we are restarting the
Rutgers chapter; maybe we could get some funding too!
4) Making a banner that could be used for orientation tables and possibly
to display in the MAE lounge.
5) Making a constitution - whether from our old Pi Tau Sigma, or from a
current ASME one.
6) Pitching the idea of an "in-department" Open House for anyone who is
interested to get tours of the labs and to get to know everyone in the
department (including faculty). Part of this event would include fun
activities like a scavenger hunt and track & field events. There will be
prizes offered, such as a gift certificate to the book store.
7) Putting in a campus phone in the MAE lounge.
8) Putting together a funding packet.
9) Waiting for more graduating seniors to reply to our alumni email, and
looking into the prospect of getting older alumnus from previous years.